Privacy Policy
Last Updated: January 2026
Our Commitment to Your Privacy
At Vantage Point Dental Studio, we are committed to protecting your privacy and maintaining the confidentiality of your personal health information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or receive dental services at our practice.
HIPAA Compliance
As a healthcare provider, Vantage Point Dental Studio complies with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations. HIPAA provides federal protections for personal health information held by covered entities and gives patients an array of rights with respect to that information.
For detailed information about how we protect your health information under HIPAA, please request our Notice of Privacy Practices at our office or during your first visit.
Information We Collect
Personal and Health Information
When you become a patient or request an appointment, we may collect:
- Contact information (name, address, phone number, email address)
- Date of birth and demographic information
- Insurance information
- Medical and dental history
- Treatment records and clinical notes
- Payment and billing information
Website Usage Information
When you visit our website, we may automatically collect:
- Browser type and version
- Device information
- IP address (anonymized)
- Pages visited and time spent on pages
- Referring website
How We Use Your Information
We use your personal and health information for the following purposes:
- Treatment: To provide, coordinate, and manage your dental care and related services
- Payment: To obtain payment for services provided, including billing and collections
- Healthcare Operations: To support our business operations, quality improvement, training, and administrative functions
- Appointment Reminders: To send you appointment confirmations and reminders
- Communication: To respond to your inquiries and provide information you request
- Legal Compliance: To comply with applicable laws and regulations
Third-Party Services
Our website uses the following third-party services:
- Google Maps: For displaying our office location. Google's privacy policy applies to this service.
- Formspree: For processing appointment request forms submitted through our website. Form data is transmitted securely.
We carefully select third-party service providers and require them to maintain appropriate safeguards for your information.
Information Sharing and Disclosure
We do not sell, trade, or rent your personal health information to third parties. We may share your information only in the following circumstances:
- With Your Consent: When you provide written authorization
- Treatment Purposes: With other healthcare providers involved in your care
- Business Associates: With vendors who perform services on our behalf and have agreed to protect your information
- Legal Requirements: When required by law, such as to comply with a court order or regulatory request
- Public Health: To appropriate authorities for public health activities as permitted by law
Data Security
We implement appropriate technical, administrative, and physical safeguards to protect your personal and health information from unauthorized access, use, or disclosure. These measures include:
- Secure storage of physical and electronic records
- Encryption of sensitive data during transmission
- Access controls and authentication procedures
- Regular security assessments and updates
- Staff training on privacy and security practices
Your Rights
Under HIPAA and applicable state laws, you have the right to:
- Access and obtain a copy of your health records
- Request corrections to your health information
- Request restrictions on certain uses and disclosures
- Request confidential communications
- Receive an accounting of disclosures of your health information
- Receive a paper copy of our Notice of Privacy Practices
- File a complaint if you believe your privacy rights have been violated
To exercise any of these rights, please contact our office at 667-678-4042 or info@vantagepointdental.com.
Retention of Information
We retain your health records and personal information in accordance with applicable federal and state laws, which typically require dental records to be maintained for a minimum of seven years following the date of last treatment.
Children's Privacy
We provide dental services to patients of all ages, including minors. When treating patients under 18 years of age, we obtain consent from a parent or legal guardian as required by law. We collect and use information about minor patients only as necessary for treatment, payment, and healthcare operations.
Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time. Any changes will be posted on this page with an updated "Last Updated" date. We will notify you of significant changes by posting a notice on our website or, when appropriate, by other means.
Contact Us
If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:
Vantage Point Dental Studio
160 Ritchie Hwy, Suite 10A
Severna Park, MD 21146
Phone: 667-678-4042
Email: info@vantagepointdental.com
Note: This Privacy Policy applies to information collected through our website and during the provision of dental services. For complete information about our health information practices as required by HIPAA, please request our Notice of Privacy Practices.